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JOB VACANCIES: Records Management Officer / Information Governance Assistant

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25 July 2012 A Two(2) Vacant Positions for the Freedom of Information Policy's Records management initiatives and strategy avaliable at the Ministry of Information and Communications.

1. Post Title:  RECORDS MANAGEMENT OFFICER

Position Description: Play an integral role in the development and implementation of the Freedom of Information Policy's Records management initiatives and strategy, including reports generations and databases management for ease and timely retrieval of records and information.

Duties

The Ministry of Information and Communications is seeking a highly motivated, proactive, suitably qualified and experienced individual to fill the position of "Records Management Officer".

The successful candidate will work in the FOI Unit of the Information Department (MIC) in ensuring that Records management of the Information Department is maintained and also maintains the System for FOI Requests and Government Information Databases. Assist in the Archives project and formulation of Publication Schemes.

Eligibility:

  • Minimum qualification is a Diploma in Information Systems, Records Management or relevant field. Must have at least 5 years work experience in records management from a recognised institution.
  • Experience and competency with IT Systems for record retrieval and file management is important.
  • Experience with Databases management, library and archives management is highly considered.

Salary scale:

Salary scale is fixed at $14,571.41 p.a.

Notes

  • Applications are open to both members of the Public Service and external applicants. Please apply through your HODs if within Government. This job opportunity is a contract basis subject to review upon successful tenure.
  • Detailed job description can be found on our website www.mic.gov.to under ‘Noticeboard' or the FOI Unit website www.foi.gov.to under ‘Public Notices'. Alternatively a hard copy can be obtained from the MIC office by contacting +676 28170 or email This e-mail address is being protected from spambots. You need JavaScript enabled to view it to request a ‘Job Package'. Further information about the FOI Policy and FOI Unit can be found at www.foi.gov.to
  • The Applicant can start as soon as possible. Only short-listed candidates will be contacted for interviews.

HOW TO APPLY

Please note that all applications must be accompanied by relevant transcripts and documents and forwarded to the Secretary for Information & Communications no later than 4:30 pm Friday, 10 August, 2012.

All applicants should submit their applications, labelled ‘FOI Unit' and addressed to:

Secretary for Information and Communications,
Ministry of Information and Communications,
P.O. Box 1380,
Nuku'alofa
TONGA

Interested candidates are to email their detailed CV to the Department on This e-mail address is being protected from spambots. You need JavaScript enabled to view it before 10 August 2012 or hand deliver applications to our office at Level 2, O.G. Sanft Building, Taufa'ahau Road, Nuku'alofa.

2. Post Title: INFORMATION GOVERNANCE ASSISTANT

Position Description: Provide administrative support to the FOI unit, in terms of assisting in organizing press conferences, media statements, handle FOI Requests, and prepare training activities and materials to support the FOI Agency Awareness programs and implementation of the Freedom of Information Policy.

Duties
The Ministry of Information and Communications is seeking a highly motivated, proactive, suitably qualified and experienced individual to fill the position of "Information Governance Assistant".

The successful candidate will work in the FOI Unit of the Information Department (MIC), to coordinate and prepare responses to Freedom of Information requests, provide administrative support by assisting in transcribing, dissemination information and liaising with FOI Officers.

Eligibility:
Minimum qualification is a Diploma in Information Systems, Journalism or relevant fields. Must have 5 years work experience in media, public relations, management or have experience of working in a recognised media institution.

Ideally from a public sector background with knowledge of dealing with requests for Information from the Government and relevant policies including the Freedom of Information Policy or alternatively from the private sector with some experience on information disclosure, media operations or data protection act.
Experience with Information Management, Public Relations and Journalism will be highly considered.

Salary scale:
Salary scale is fixed at $12,981.28 p.a.

Notes

  • Applications are open to both members of the Public Service and external applicants. Please apply through your HODs if within Government. This job opportunity is a contract basis subject to review upon successful tenure.
  • Detailed job description can be found on our website www.mic.gov.to under ‘Noticeboard' or the FOI Unit website www.foi.gov.to under ‘Public Notices'.
  • Alternatively a hard copy can be obtained from the MIC office by contacting +676 28170 or email This e-mail address is being protected from spambots. You need JavaScript enabled to view it to request a ‘Job Package'. Further information about the FOI Policy and FOI Unit can be found at www.foi.gov.to
  • The Applicant can start as soon as possible. Only short-listed candidates will be contacted for interviews.

HOW TO APPLY

Please note that all applications must be accompanied by relevant transcripts and documents and forwarded to the Secretary for Information & Communications no later than 4:30 pm Fr 4:30 pm Friday, 10 August, 2012.

All applicants should submit their applications, labelled ‘FOI Unit' and addressed to:

Secretary for Information and Communications
Ministry of Information and Communications,
P.O. Box 1380,
Nuku'alofa
TONGA

Interested candidates are to email their detailed CV to the Department on This e-mail address is being protected from spambots. You need JavaScript enabled to view it before 10 August 2012 or hand deliver applications to our office at Level 2, O.G. Sanft Building, Taufa'ahau Road, Nuku'alofa.

ENDS

Issued by the: Ministry of Information and Communications, Nuku'alofa, 2012


 

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